District Policies - West Central Valley CSD

100 SCHOOL DISTRICT

	100 Table of Contents
100	Legal Status of the School District
101	Educational Philosophy of the School District
102	Equal Educational Opportunity
102.E1	Annual Notice of Nondiscrimination
102.E2	Continuance Notice of Nondiscrimination
102.E3	Notice of Section 504 Student and Parental Rights
102.E4	Section 504 Student and Parental Rights
102.E5	Witness Disclosure Form
102.E6	Disposition of Complaint Form
102.R1	Grievance Procedure
103	Long-Range Needs Assessment
103.R1	Long-Range Needs Assessment
104	Anti-Bullying/Harassment
104.E1	Anti-Bullying/Harassment Complaint Form
104.E2	Witness Disclosure Form
104.E3	Anti-Bullying/Harassment Disposition Complaint Form
104.R1	Anti-Bullying/Harassment Investigation Procedures
105	Assistant Animals
106	Discrimination and Harrassment Based On Sex Prohibited

200 Board of Directors

	200 Table of Contents
200	Statement of Guiding Principles
201	General Organization
201.1	Board of Directors' Elections
201.2	Term of Office
201.3	Oath of Office
201.4	Vacancies
202	Duties of the Board
202.1	Code of Ethics
202.2	Qualifications
202.3	Responsibilities of the Board of Directors
202.4	President
202.5	Vice-President
202.6	Secretary-Treasurer/Supervisor of Business Services
202.7	Student School Board Representatives
202.8	Board Member Social Media Engagement
203	Meetings of the Board
203.1	Organization of the Board of Directors
203.1R1	Organizational Meeting Procedures
203.2	Regular Meetings
203.3	Special Meetings
203.4	Annual Meetings
203.5	Work Sessions
203.6	Quorum for Meetings
203.7	Agenda
203.8	Meeting Notice
203.9	Open Meetings
203.10	Closed Sessions
203.11	Board of Directors' Records
203.12	Rules of Order
203.13	Public Participation in Board Meetings
203.14	Public Complaints
203.15	Public Hearings
204	Procedures of Operation
204.1	Board Policies
204.2	Ad Hoc Committees
204.3	Board of Directors' Legal Counsel
204.4	Board of Directors' Member Compensation and Expenses
204.5	Board of Directors' Conflict of Interest
204.6	Gifts to Board of Directors
205	Board of Directors' Management Procedures
205.1	Development of Policy
205.2	Adoption of Policy
205.3	Dissemination of Policy
205.4	Suspension of Policy
205.5	Administration in the Absence of Policy
205.6	Review and Revision of Policy
205.7	Review of Administrative Regulations
206	Miscellaneous
206.1	Membership in State Association
206.2	Board Member Orientation and Services
206.3	Board Member Liability
206.4	Activity Passes for Board Members

300 Administration

	300 Table of Contents
301	Administrative Structure
301.1	Management
301.2	Succession of Authority to the Superintendent
301.3	Administrative Personnel and Other District Personnel
302	Administrative Duties
302.1	Administrative Code of Ethics
302.2	Superintendent Professional Development
302.3	Administrator Professional Development
302.4	Superintendent Civic Activities
302.5	Administrator Civic Activities
302.6	Administrator Consulting/Outside Employment
302.7	Reduction in Administrative Personnel
302.8	Development and Enforcement of Administrative Regulations
302.9	Monitoring of Administrative Regulations
303	Superintendent of Schools
303.1	Superintendent Qualifications, Recruitment,Appointment
303.2	Superintendent - Duties
303.3	Superintendent - Contract and Contract NonRenewal
303.4	Superintendent Salary and Other Compensation
303.5	Superintendent Evaluation
304	Administrative Employees
304.1	Administrator Qualifications, Recruitment, Appointment
304.2	Administrator Duties
304.3	Administrator Contract and Contract Nonrenewal
304.4	Administrator Salary and Other Compensation
304.5	Administrator Evaluation

400 Personnel

	400 Table of Contents
400	Principals of Employment
400.1	Statement of Guiding Principles
400.2	Definitions
400.3	Equal Employment Opportunity
400.4	Employee Complaint Procedures
401	Selection and Employment of Personnel
401.1	Licensed Employee Qualifications, Recruitment, Selection
401.1-R1	Hiring Procedures for Extra Duty Employees Listed in the Master Contract
401.2	Individual Contracts
401.3	Employee Probationary Status
401.4	Classified Employee Probationary Status
401.5	Resignations
401.6	Limitations to Employment References
401.7	Voluntary Early Retirement (INACTIVE)
401.7-R1	Application for Early Retirement (INACTIVE)
401.8	Discipline and Discharge
401.9	Summer School Licensed Employees
401.10	Recognition for Service of Employees
402	Job Assignments and Evaluations
402.1	Licensed Employee Professional Development
402.2	Assignments and Transfers
402.3	Evaluations
402.4	Personnel Files; Release of Information
402.4-R1	Employee Records - Regulation
402.5	Release of Credit Information
402.6	Education Associate
402.7	Required Professional Development for Employees
403	Compensation and Employment
403.1	Licensed Employee Group Benefits
403.2	Classified Employee Group Benefits
403.3	Annuities
403.4	Employee Travel Compensation
403.5	Activity Passes
403.6	Employee Outside Employment
403.7	Licensed Employee Compensation Advancement
403.8	Licensed Employee Continued Education Credit
403.9	Licensed Employee Reduction in Force
403.10	Classified Employee Reduction in Force
403.11	Licensed Employee Retirement
403.12	Classified Employee Retirement
404	Work Hours and Leaves of Absence
404.1	Holidays
404.2	Vacations
404.3	Employee Leaves of Absence
404.4	Employee Family and Medical Leave
404.4-R1	Employee Family and Medical Leave Regulation
404.4-R2	Employee Family and Medical Leave Definitions
404.4-E1	Employee Family and Medical Leave Notice to Employees
404.4-E2	Employee Family and Medical Leave Request Form
405	Employee Health and Safety
405.1	Employee Physical Examinations
405.1-E1	Exhibit A -- Health Examination Form
405.2	Communicable Diseases - Employees
405.3	Injury at Work
405.4	Hazardous Chemical Disclosure
405.5	Substance-Free Workplace
405.6	Drug and Alcohol Testing Program
405.6-R1	Drug and Alcohol Testing Program Regulations
405.6-R2	Drug and Alcohol Testing Program Definitions
405.6-E1	Exhibit A -- Drug and Alcohol Testing Program Notice to Employees
405.6-E2	Exhibit B - Drug and Alcohol Testing Program Acknowledgement Form
405.6-E3	Exhibit C -- Consent for Request of Information
405.6-E4	Exhibit D -- Drug and Alcohol Test Notification Form
405.6-E5	Exhibit E -- Certification of Previous Employers Requiring a CDL
405.6-E6	Exhibit F -- Drug & Alcohol Reasonable Suspicion Observation
405.6-E7	Exhibit G -- Drug & Alcohol Testing Program Pre-employment Drug Test Acknowledgment Form
405.6-E8	Exhibit H -- Random Testing of Driver Change List Form
405.6-E9	Exhibit I -- Post-Accident Drug and Alcohol Testing Instructions to Drivers
406	Employee Ethics and Professional Standards
406.1	Tutoring and Conducting Personal Business
406.2	Employee Conflict of Interest
406.3	Gifts and Honoraria to District Employees and Their Families
406.4	Personnel Political Activity
406.5	Nepotism
406.6	Child Abuse Reporting
406.6-R1	Child Abuse Reporting Regulation
406.7	Publication or Creation of Materials
406.8	Computer/Internet Usage
406.8-E1	Exhibit A -- Employee Computer/Internet Form
406.9	Abuse of Students by School District Employees
406.10	Employee Conduct and Appearance
406.11	Employee Expression
406.10-R1	Code of Professional Conduct and Ethics Regulation
406.10-R2	Code of Rights and Responsibilities
407	Employee Personal Activities
407.1	Responsibility for Personal Property
407.2	Solicitations
408	Other Personnel
408.1	Substitute Teachers
408.2	Student Teachers
408.3	Employee Use of Cell Phones
408.3-R1	Employee Use of Cell Phones Regulations

500 Students

	500 Table of Contents
501	Student Attendance
501.1	Resident Students
501.2	Nonresident Students
501.3	Compulsory Attendance
501.4	Entrance - Admissions
501.5	Attendance Center Assignment
501.6	Student Transfers In
501.7	Student Transfers Out or Withdrawals
501.8	Student Attendance Records
501.9	Chronic Absenteeism and Truancy
501.9-R1	Chronic Absenteeism And Truancy Regulation
501.9-E1	Request for Remote Learning Form
501.11	Student Release During School Hours
501.12	Pregnant Students
501.13	Students of Legal Age
501.14	Open Enrollment Transfers - Procedures as a Sending District
501.15	Open Enrollment Transfers - Procedures as a Receiving District
501.16	Homeless Children and Youth
502	Student Rights and Responsibilities
502.1	Student Appearance
502.2	Care of School Property/Vandalism
502.3	Student Expression and Student Publications
502.3-R1	Student Expression and Student Publications Code
502.4	Student Complaints and Grievances
502.5	Student Lockers
502.6	Weapons
502.7	Smoking - Drinking - Drugs
502.8	Search and Seizure
502.8-E1	Search and Seizure Checklist
502.8-R1	Search and Seizure Regulation
502.9	Interviews of Students by Outside Agencies
502.10	Use of Motor Vehicles

503	Student Discipline
503.1	Student Conduct
503.1-R1	Student Suspension
503.2	Expulsion
503.3	Fines - Fees - Charges
503.3-R1	Student Fee Waiver and Reduction Procedures
503.4	Good Conduct Rule
503.5	Corporal Punishment, Mechanical Restraint and Prone Restraint
503.6	Physical Restraint and Seclusion of Students
503.7	Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence
504	Student Activities
504.1	Student Government
504.2	Student Organizations
504.3	Student Publications
504.4	Student Performances
504.5	Student Fund Raising
504.6	Student Activity Program
504.6-R1	Good Conduct

505	Student Scholastic Achievement
505.1	Student Progress Reports and Conferences
505.2	Student Promotion - Retention - Acceleration
505.3	Student Honors and Awards
505.4	Testing Program
505.5	Graduation Requirements
505.6	Early Graduation
505.7	Commencement
505.8	Parent and Family Engagement
505.8-R1	Parent and Family Engagement - Building Level Specifics
506	Student Records
506.1	Student Records Access
506.1-E1	Request of Nonparent for Examination or Copies of Student Records
506.1-E2	Authorization for Release of Student Records
506.1-E3	Request for Hearing on Correction of Student Records
506.1-E4	Request for Examination of Student Records
506.1-E5	Notification of Transfer of Student Records
506.1-E6	Letter to Parent Regarding Receipt of a Subpoena
506.1-E7	Annual Notice
506.1-R1	Use of Student Records Regulation
506.2	Student Directory Information
506.2-E1	Authorization for Releasing Student Directory Info
506.2-R1	Use of Directory Information
506.3	Student Photographs
506.4	Student Library Circulation Records

507	Student Health and Well-Being
507.1	Student Health and Immunization Certificates
507.2	Administration of Medication to Students
507.2-E1	Authorization Asthma or Airway Constricting Medication Self-Administration Consent Form
507.2-E2	Parental Authorization and Release Form for the Administration of Prescription Medication to Students
507.3	Communicable Diseases - Students
507.4	Student Illness or Injury at School
507.5	Emergency Plans and Drills
507.6	Student Insurance
507.7	Custody and Parental Rights
507.8	Student Special Health Services
507.8-R1	Special Health Services Regulation
507.9	Wellness Policy
507.9-R1	Wellness Regulation
507.10	Student Disclosure of Identity
507.10-E1	Report of Student Disclosure of Identity
507.10-E2	Request to Update Student Identity

508	Miscellaneous Student-Related Matters
508.1	Class or Student Group Gifts
508.2	Open Night

508.2	Open Night

600 Education Program

	600 Table of Contents
600	Goals and Objectives of the Education Program
601	General Organization
601.1	School Calendar
601.2	School Day
602	Curriculum Development
602.1	Curriculum Development
602.2	Curriculum Implementation
602.3	Curriculum Evaluation
602.4	Pilot - Experimental - Innovative Projects
603	Instructional Curriculum
603.1	Basic Instruction Program
603.2	Summer School Instruction
603.3	Special Education
603.4	Multicultural/Gender Fair Education
603.5	Health Education
603.5-E1	Human Growth and Development Student Excuse Form
603.6	Physical Education
603.7	Career Education
603.8	Teaching About Religion
603.8-R1	Teaching About Religion Regulation - Religious Holidays
603.9	Academic Freedom
603.9-R1	Teaching Controversial Issues
603.10	Global Education
603.11	Citizenship
603.12	Postsecondary Education Counseling
604	Alternative Programs
604.1	Private Instruction
604.2	Individualized Instruction
604.3	Program for Talented and Gifted
604.4	Program for At-Risk Students
604.5	Religious-Based Exclusion from a School Program
604.6	Instruction at a Post-Secondary Educational Institution
604.7	Dual Enrollment
604.8	Foreign Students
604.9	Home School Assistance Program
604.10	Online Courses
604.11	Appropriate Use of Online Learning Platforms
605	Instructional Materials Selection
605.1	Instructional Materials Selection
605.1-R1	Selection of Instructional Materials
605.2	Instructional and Library Materials Inspection and Display
605.3	Objections to Instructional and Library Materials
605.3-E1	Instructions to the Reconsideration Committee
605.3-E2	Reconsideration of Instructional and Library Materials Request Form
605.3-E3	Sample Letter to Individual Challenging Instructional Materials or Library Materials
605.3-E4	Request to Prohibit a Student from Checking Out Specific Library Materials
605.3-E5	Request to Prohibit a Student from Accessing Specific Instructional Materials
605.3-R1	Objection to Instructional and Library Materials- Reconsideration of Instructional Materials Regulation
605.4	Technology and Instructional Materials
605.4-R1	Use of Information Resources - Regulation
605.5	School Library
605.6	Internet - Appropriate Use
605.6-E1	Internet Access Permission Letter to Parents
605.6-E2	Internet Appropriate Use Violation Notice
605.6-R1	Internet - Appropriate Use Regulation
606	Instructional Arrangements
606.1	Class Size - Class Grouping
606.2	School Ceremonies and Observances
606.3	Animals in the Classroom
606.4	Student Production of Materials and Services
606.5	Student Field Trips and Excursions
606.6	Insufficient Classroom Space
607	Instructional Services
607.1	Student Guidance and Counseling Program
607.2	Student Health Services
607.2-R1	Student Health Services Regulation

700 Noninstructional Operations and Business Services

	700 Table of Contents
700	Purpose of Noninstructional and Business Services
701	Financial Accounting System
701.1	Depository of Funds
701.2	Transfer of Funds
701.3	Financial Records
701.4	Governmental Accounting Practices and Regulations
702	Cash in School Buildings
703	Budget
703.1	Budget Planning
703.2	Spending Plan
704	Revenue
704.1	Local - State - Federal - Miscellaneous Revenue
704.2	Debt Management Policy
704.2-R1	Post-Issuance Compliance Regulation for Tax-Exempt Obligations
704.3	Investments
704.4	Gifts - Grants - Bequests
704.5	Student Activities Fund
704.6	Online Fundraising Campaigns - Crowdfunding
705	Expenditures
705.1	Purchasing - Bidding
705.1-R1	Purchasing – Bidding – Suspension And Debarment of Vendors and Contractors Procedures
705.1-R2	Purchasing – Bidding – Using Federal Funds in Procurement Contracts
705.2	Payment for Goods and Services
705.3	Expenditures for a Public Purpose
705.3-R1	Expenditures for a Public Purpose - Examples
705.4	Credit and Procurement Cards
706	Payroll Procedures
706.1	Payroll Periods
706.2	Payroll Deductions
706.3	Pay Deductions
706.3-R1	Pay Deductions Regulation
707	Fiscal Reports
707.1	Secretary's Reports
707.2	Treasurer's Annual Report
707.3	Publication of Financial Reports
707.4	Audit
707.5	Internal Controls
707.5-R1	Internal Controls Procedures
708	Care, Maintenance and Disposal of School District Records
709	Insurance Program
710	School Food Services
710.1	School Nutrition Program
710.2	Free or Reduced Costs Meals Eligibility
710.3	Vending Machines
710.4	Meal Charges
711	Transportation
711.1	Student School Transportation Eligibility
711.2	Student Conduct on School Transportation
711.2-R1	Student Conduct on School Transportation Regulation
711.2-R2	Use of Video Cameras on School Buses Regulation
711.3	Student Transportation for Extracurricular Activities
711.4	Summer School Program Transportation Service
711.5	Transportation of Nonresident and Nonpublic School Students
711.6	Transportation of Non-school Groups
711.7	School Bus Safety Instruction
711.8	Transportation in Inclement Weather
711.9	School Bus Passenger Restraints
712	Technology and Data Security
712-R1	Security Requirements of Third-Party Vendors Regulation

800 Buildings and Sites

	800 Table of Contents
800	Objectives of Buildings and Sites
801	Site Acquisition and Building Construction
801.1	Buildings and Sites Long-Range Planning
801.2	Buildings and Sites Surveys
801.3	Educational Specifications for Buildings and Sites
801.4	Site Acquisition
802	Maintenance, Operation and Management
802.1	Maintenance Schedule
802.2	Requests for Improvements
802.3	Emergency Repairs
802.4	Capital Assets
802.4-R1	Capital Assets Regulation
802.4-R2	Capital Assets Management System Definitions
802.5	Buildings and Sites Adaptation for Persons with Disabilities
802.6	Vandalism
802.7	Energy Conservation
803	Selling and Leasing
803.1	Disposition of Obsolete Equipment
803.2	Lease, Sale or Disposal of School District Buildings and Sites
804	Safety Program
804.1	Facilities Inspections
804.2	Warning System and Emergency Plans
804.3	Asbestos Containing Material
804.4	Use of Recording Devices on School Property
804.4-R1	Use of District Owned Recording Devices on District Property Regulation
804.5	Radon Mitigation
805.5-R1	Radon Mitigation Regulation

900 School District - Community Relations

	900 Table of Contents
900	Principles and Objectives for Community Relations
901	Public Examination of School District Records
902	Press, Radio and Television News Media
902.1	News Media Relations
902.2	News Conferences and Interviews
902.3	News Releases
902.4	Live Broadcast or Recording
903	Public Participation in the School District
903.1	School - Community Groups
903.2	Community Resource Persons and Volunteers
903.3	Visitors to School District Buildings and Sites
903.4	Public Conduct on School Premises
903.5	Distribution of Materials
903.5-R1	Distribution of Materials Regulation
904	Community Activities Involving Students
904.1	Transporting Students in Private Vehicles
904.2	Advertising and Promotion
905	Community Use of School District Facilities and Equipment
905.1	Community Use of School District Buildings and Sites and Equipment
905.1-E1	Use of Facilities - Application Form
905.1-E2	Use of School Facilities - Indemnity and Liability Insurance Agreement
905.1-R1	Community Use of School District Facilities & Equipment Regulation
905.1-R2	Fee Schedule for Community Use of School District Facilities
905.2	Tobacco/Nicotine-Free Environment
906	Unmanned Aircraft - Drones
907	District Operation During Public Emergencies
907.R1	District Operations During a Public Health Emergency Regulation
908	Weapons In A School District